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Tuesday, February 7, 2023

Reducing Barriers To Online Registration


Many b-to-b search advertising campaigns are designed to generate online leads. Typically a company’s search ad promotes a specific resource or downloadable asset. Searchers clicking on an ad are presented with a highly tailored landing page that includes a registration form which must be completed in order to receive the item. The most common example is the promotion of a company’s whitepaper. Marketers also use search ads and registration forms for virtual tours, research papers, client case studies, software downloads and Webinars or other events.

In general, the amount of data required on a registration form should be commensurate with the value of the information or item delivered. For example, people will provide only minimal personal information to download a marketing brochure — but are willing to provide more data for a piece of valuable industry research.

A common mistake many search advertisers make with their landing pages is to require too much personal information up front… before anything of value has been delivered and before an initial relationship has been established. But you still need information—just what does the perfect online registration form look like?


Perhaps this scenario sounds familiar: You see an ad for a whitepaper you think you might be interested in. You click through to the landing page and start to fill out a simple registration form that turns into a three-page ordeal, requiring not just name and email but also your title, company name, phone number, fax number, mailing address, industry, annual marketing budget, level of decision making authority, information on how you found the website, etc. etc. etc.

Yikes! You don’t know anything about this company yet. You’re wondering if the time and effort required is worth the value you’ll receive. Will the paper contain unique and insightful information or is it really just a glorified marketing brochure? Chances are you’ll bail before you hit the submit button.

Test your registration forms

So again, just what does the perfect online registration form look like? I’ve witnessed more than a few religious debates over this very question. The sales department wants to collect as much information as possible to pre-qualify each inquiry. The marketing department wants to maximize response rate. Where’s the happy medium?

The answer is different for every company, and can only be determined based on actual market data. I recommend that b-to-b marketers test at least three forms to determine what works best.

Create a simple form, and medium-length form, and a robust form. The simple form might require only email address and name. The medium form could also include phone number and/or mailing address, and the detailed form might ask for additional information about the registrant and their company.

In addition to the number of required fields, I also recommend that companies test various methods of describing the downloadable assets or events people are registering for. There’s more than one way to communicate the specific benefits a registrant will receive. Summaries, previews, images and graphics are particularly helpful in this area.

Our experience shows that, in general, simple forms generate more inquiries than longer, more complex forms. It’s also interesting to note that the response rate drops off significantly when marketers move beyond name and email and also require phone number.

As search marketers test these forms they must collect data on not only the volume of inquiries but also on the quality of inquiries. This of course requires the ability to track results from inquiries… to leads… to qualified leads… and ultimately, to customers, which can be difficult for b-to-b companies with long sales cycles and multiple decision makers and buyers. I’ll be offering more tips on how to track and measure the lead-to-sale process in future columns.

Once marketers have collected data on the various registration forms, a business decision can be made regarding the trade-offs associated with more inquires that are less qualified versus fewer inquiries that are more qualified.

One company’s experience

Here’s a real life example that illustrates the testing process. This b-to-b company runs a search advertising campaign that encourages prospects to download a trial version of the firm’s software which they can use for 30 days, at no charge, prior to purchasing the product.

  • The company’s original registration form contained 15 fields presented in a three-page format. Conversion rate was 5.5% with this form
  • The second form tested contained five required fields, and response rate increased to 9.8%
  • The final form tested was very, very simple and contained only two required fields (email address and country). The response rate sky-rocketed to 15.5%

The questions associated with the simple form include only email address, and where obviously less qualified than those generated with the original, more detailed form. To compensate for this the company implemented an email communication program to follow-up with prospects and offer additional information and benefits throughout the 30-day trial period and beyond. These follow-up emails contained implementation tips, case studies, customer FAQs, and more. The emails encouraged prospects to further interact with the company’s website, access new information, download more assets, and provide additional contact information over time.

After testing these three registration processes, the data indicated that the very simple (two-field) form combined with the follow-up email program delivered the best results.

Lead quantity vs. quality

In my opinion most online registration forms are too long and cumbersome. The amount of personal information required is out of line with the value delivered.

I recommend that search marketers test several landing pages and registration forms including a very short and simple form and then track the volume of inquires as well as the quality of inquiries associated with each.

I also recommend that companies test and measure the effects of combining a simple form with a follow-up program (perhaps via email or telemarketing) designed to deliver value, build relationships and collect additional contact information over time.

The challenge for b-to-b search marketers is to find their own unique “sweet spot” – the online registration process that delivers the maximum quantity of inquires at an acceptable quality level.

It’s just amazing how the systematic testing and measurement of landing pages and registration forms can replace arguments, assumptions and opinions with something much more powerful…. actual customer data!


Opinions expressed in this article are those of the guest author and not necessarily Search Engine Land. Staff authors are listed here.


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